ARCHIVING/LONG TERM STORAGE FOR DIGITAL ORIGINAL MEDIA
For some reason having a really hard time getting folks to talk to me about this issue so wanted to throw it out to the D-word community (doesn't seem to have been really covered in past forum posts.)
I work for a small, non-profit arts organization that produces a pretty high profile nat'l documentary series for PBS. Weâ€™ve got a growing amount of digital original video material (multi-GB, broadcast-intended digital video files; mostly XDcam EX and P2 original) and we need to get serious about more long term/archival preservation â€“ a system where I can reliably expect to access the media 5/10/20 years down the line. Currently all this media lives on multiple, but non-networked, non-RAIDED external drives; given the life expectancy for these kind of drives, I realize theyâ€™re really only a short term solution. Up to the last couple of years, almost all of our original footage was shot to tape; weâ€™ve been creating protection masters, and storing masters and protections in separate climate controlled facilities. Obviously digital material requires a different solution.
One important thing to know about us – we have serious aspirations to preserve all of our originally-produced footage beyond the life of the organization, to eventually make publicly available for researchers, students, etc. So this is not a client-mandated need but instead something generated internally, motivated by our contemporary art and media centered mission. Being smart now about how we ensure the longevity/future usability of this material is crucial for us.
I know the terms "archival" and "long term" probably bring up more questions than answers but I'm wondering how folks in similar positions – smaller production companies producing a consistent (if not broadcaster level volume) of digital original material, who own their media and have a vested interest in preserving it – have dealt with this. Transferring to LTO5 tape? Some kind of cloud/network-based solution? In house? Out-sourced?
Honestly, very surprised there isn't more discussion out there about this. Really hoping I can spark something here.